For co-operative housing societies in Gujarat and Maharashtra
A double-entry ledger, the statutory registers and maintenance billing — kept correct as a by-product of everyday use. The gate, notices and complaints come in a free package, with a resident app, a guard app and a web portal for the committee.
Scroll through one month in a society
No. 01The gate
The guard enters a walk-in’s name, purpose and photo, and the resident approves or refuses from their phone. No answer in 60 seconds, and the guard’s screen shows the entry refused. Guests with a pre-approved QR pass are scanned in.
Free package · guard app
No. 02The unit
A flat, a shop, an office or a villa — every bill, receipt, share certificate and gate pass is tied to one. On the 1st, the bill run raises each unit’s maintenance from the billing heads the committee set: fixed amounts, or a formula on carpet area.
Unit A-203 · September bill
No. 03The payment
The resident pays the society’s own UPI ID from the bill and enters the transaction reference. The office matches it with the bank statement and confirms it. The receipt and the journal entry post together, and the bill shows what is left to pay.
Unit A-203 · Receipt
UPI · ref 4172 0093 8815
Dr1102Main Bank Account3,450.00
Cr1301Member Maintenance Dues3,450.00
Account codes are Parisar’s own. Unit, reference and amount are an example.
Finance package
No. 04The registers
The register of members, the share register and the nomination register are generated from the same membership records, headed with your state’s co-operative law. When a unit is sold, the transfer archives the old member and endorses the share certificate. Nothing is deleted.
Finance package · statutory books
The difference
Your auditor does not ask whether residents paid through an app. They ask for the ledger, the bank reconciliation, the register of members and the share register. That is what Parisar keeps.
An app with a payments tab
A maintenance payment
A line in a payments list
A wrong bill
Edited, and the original is gone
A cheque
Marked “paid” when handed over
The bank statement
Matched by hand at year end
A flat is sold
A name is overwritten
Audit time
Weeks of rebuilding from receipts and WhatsApp
Parisar
A maintenance payment
A receipt and a balanced journal entry, posted when the payment is confirmed
A wrong bill
Corrected with a credit or debit note; the original stays on record
A cheque
A provisional receipt until it clears
The bank statement
Uploaded and matched against receipts as you go
A flat is sold
A transfer: the old member archived, the share certificate endorsed, history kept
Audit time
Ledger, reconciliation, registers and TDS papers already in order; Tally export for the CA
Inside Parisar
Six things a society office does every month, done once, in one place — and each one leaves a record the auditor can follow.
Billing heads as fixed amounts or a rate on carpet area. The bill run on the 1st, late-payment interest by your policy, and corrections by credit note — never by editing.
Dr1102Main Bank Account3,450.00
Cr1301Member Maintenance Dues3,450.00
Receipts, expenses and refunds post to a double-entry ledger. Bank statements upload and match. Tally export for the CA.
Register of members, share register and nomination register, generated from the membership records. Certificates endorsed on transfer.
Walk-in for A-203
Resident answers, or it’s refused at 60 s
Walk-ins approved from the resident’s phone. No answer in 60 seconds and the entry is refused. QR passes for guests.
58 of 94 members entitled to vote present
AGM and SGM notices, quorum counted on members entitled to vote, minutes kept permanently, elections with results.
Navratri · Night 3
2 members · 1 guest
Scanned at the gatePasses with capacity, QR scanning at the gate and volunteer counter sales — reconciled to the ledger.
Illustrations · sample data
The apps
The committee works on the portal, residents on their phones, the guard at the gate — and everything any of them does lands in the same records.
Screens from a demo society · sample data
Founding societies
Everything Parisar does — billing, the ledger, the statutory registers, the gate, meetings, elections and events — at no charge for two years. You work directly with the company that builds it.
When the 24 months end, your committee decides: continue on a written quote, move to the Free package, or export your records and leave.
Who it is for
Bills go out on a schedule you set once. Every receipt posts itself.
The registers keep themselves because the membership records do.
Each member sees and does what their role allows — nothing more.
Books that stand on their own at year end.
Their bill, their receipts and their gate, on their phone.
Every walk-in approved by the resident, or refused.
On schedule
Recurring work happens when it is due, and every run leaves the record the auditor will ask for.
Packages
Old societies with no clubhouse need Finance and the registers. Newer complexes need bookings and events. Nobody is made to pay for both.
Every society, any size
Societies with facilities to run
Any society with a treasurer and an auditor
Full-service societies
Before you ask for a quote
Tick what your committee still does by hand, put in your own numbers, and share the result with the committee on WhatsApp or print it for the next meeting. Hours, not rupees.
Open the estimatorExample · 120 units
12
hours a month today
4
with Parisar
Billing, bank matching and the gate register, using the estimator’s starting numbers — change them to your society’s.
Getting started
You get in touch
Send a quote request. We reply within one working day.
A walkthrough and a written quote
We show the committee the portal and send the quote for the package you choose. Nothing is created or charged yet.
The committee approves
We set up the society, its buildings and units, and invite the administrator.
Residents come on board
Members are added; residents install the app and sign in with a code sent to their email.
Four things decide how smooth the first month is. Having them ready saves the committee a second round.
Your unit numbering, decided first
Unit numbers are printed on every bill, receipt and share certificate and cannot be changed afterwards. We agree the convention with you before anything is created.
Each member’s email address
Residents sign in with a code sent to their email. A resident without one cannot sign in yet — the portal lists exactly who, so it can be fixed before launch.
How maintenance is calculated today
Fixed amounts, carpet-area rates, parking, sinking fund — whatever your heads are, they become billing heads.
Opening balances
What each member owed on the day you start, so the first bill is right.
Get the app
Residents sign in with their phone number and a code sent to their email — no password to remember. The guard app is set up on the gate tablet when your society goes live.
Coming soon to Google Play
Until then, your committee sends residents the install link.
Coming later to the App Store
The Android app comes first.
Questions
Yes. The gate is part of the Free package, but nothing requires you to use it. Older societies without a clubhouse often need the books and registers far more than another gate app — that is exactly the Finance package.
With their phone number and a 6-digit code sent to the email address the society has on record. There is no SMS today, so a resident without an email address cannot sign in yet. The committee portal lists exactly who is in that position so it can be fixed before launch.
No. Bills are raised for every unit either way. A resident who pays by cash, cheque or bank transfer is recorded against their bill by the treasurer, and gets a receipt just as they would for a payment in the app.
From the bill in the resident app, by UPI to the society’s own UPI ID. They enter the transaction reference, the office confirms it against the bank statement, and then the receipt and the ledger entry post. The money goes straight to the society, not to IntelAct. Cash, cheque and bank transfers are recorded by the office as today.
Yes. Billing heads can be fixed amounts or formulas — for example a rate per square foot of carpet area plus a charge per parking slot. Late-payment interest follows the policy the committee sets.
Tell us the society, the city and roughly how many units. You get a written quote and a walkthrough with the committee — no card, no automatic sign-up.
Already invited by your committee? Apply here
